Privacy Policy

1. Privacy policy

1.1 BARB Limited (08037324) (Floral Image UK), and its franchisee situated in the country where you are situated (the Franchisee) (collectively referred to as Floral Image) are committed to keeping your information safe and secure in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.. By engaging Floral Image’s services or purchasing its products, you are giving consent to Floral Image for the use of your personal information in the manner set out in this Privacy Policy.

2. Collection of personal information

2.1 Floral Image may collect and use the following kinds of information:

(a) information about your use of the website (including browser type; version and language; operating system; pages viewed while browsing the website; page access times; and referring website address);

(b) information about your personal details (including name; phone contact details; address information; email; username; password; and payment information);

(c) information provided through online forms, including free trial request, franchise opportunity enquiries, and general contact submissions e.g complaints;

(d) details provided for franchising enquiries, such as location of interest (city, state or region), business or professional background, and investment interest;

(e) marketing interaction data from global promotional campaigns; and

(f) transactional communication data.

2.2 Information about your personal details may be collected from you in a variety of ways, including but not limited to: when you interact with Floral Image electronically or in person; when you access Floral Image’s website and subdomains; via the internet; when you communicate with Floral Image via email, online forms, or social media; and when Floral Image provides services to you directly or through a franchisee

3. Use and disclosure of personal information

3.1 Floral Image may use your personal information to:

(a) enable your access to the website;

(b) track usage and measure traffic statistics of the website;

(c) supply to you the products or services that you purchase or request as a customer;

(d) manage service enquiries;

(e) receive and/or access information from third party providers for the provision of our services to you;

(f) contact you regarding your use of the products or services offered by Floral Image;

(g) contact you in relation to comments, complaints, enquiries or dispute resolution;

(h) collect payments from you;

(i) send you marketing communications.

3.2 Floral Image will not disclose personal information about you, unless it is required, incidental or otherwise related to the primary purpose of providing the products or services to you or a third party for which you have consented by way of Floral Image’s term and conditions. However, Floral Image may disclose your personal information to its business partners, service providers, franchisors or franchisees to enable the provision of services, customer support or marketing operations.

3.3 Floral Image in its sole discretion, may disclose your personal information to the extent that it is required to do so by law, in connection with any legal proceedings or prospective legal proceedings, and in order to establish, exercise or defend its legal rights.

4. Security, accuracy & retention

4.1 It is important that you advise Floral Image of changes to your personal information that you have provided to Floral Image as it is essential that your personal information is accurate, complete, and up-to-date in order for Floral Image to provide services to you.

4.2 Floral Image uses reasonable technical precautions and has implemented business processes to protect your personal information from misuse, loss, unauthorised access, modification and disclosure. However Floral Image is not liable for any unauthorised access to this information.

4.3 All data is stored in its customer management software (CMS). Currently, Floral Image's CMS is Salesforce and it complies with internationally recognised standards for data protection, including ISO 27001 certification and GDPR-aligned practices. Floral Image reserves its right to vary its CMS, and if it does, it will use reasonable endeavours to ensure that that CMS complies with ISO 27001 and local data protection regulations.

4.4 Floral Image will take all reasonable steps to destroy or permanently de-identify personal information if it is no longer needed for the purposes of providing our services to you and where Floral Image is not required to retain that information by law or for record-keeping purposes (generally up to seven years)

5. Access and correction

5.1 As a potential customer, you are responsible to ensure that the information you provide to Floral Image is accurate, complete and up-to-date.

5.2 By written request, you may contact your local Floral Image representative and ask to know what sort of personal information is held about you, for what purposes, and how it is collected, held, used and disclosed.

5.3 By written request, you may access your personal information by contacting your local provider with the contact details found on the website.

5.4 Floral Image in its sole discretion, may consider that there is a sound reason under the UK General Data Protection Regulation (UK GDPR), Data Protection Act 2018 or other relevant law to withhold personal information, or not make the requested changes. If this is the case, Floral Image will inform the customer about the reasons for withholding the relevant personal information.

6. Identifiers and anonymity

6.1 You acknowledge that Floral Image retains, collects and maintains your personal information for statistical analysis purposes (whether for commercial or non-commercial purposes). You agree that Floral Image may share, distribute and/or transfer information which you have provided to Floral Image to third parties, after that information has been de-identified.

7. Cookies and smart cookie management

7.1 Floral Image implements smart cookie management technology on its websites and subdomains to enhance user experience and compliance with applicable privacy regulations.

7.2 Cookies are small text files stored on your device to track website activity and improve functionality. Floral Image uses cookies to: monitor website performance and usage analytics; provide personalised user experiences; facilitate secure logins and transactions; delver targeted advertising and marketing campaigns; and improve the operation and content of Floral Image’s website.

7.3 Floral Image may use third-party cookies from service providers such as Google Analytics and Salesforce Pardot for statistical, advertising, and functional purposes.

7.4 Users can manage or refuse to allow cookies through Floral Image's website's management tool or by changing their browser settings. Please note that disabling cookies may affect website functionality.

8. Marketing and automation

8.1 Transactional emails and promotional marketing automation is managed through third party systems and service providers.

8.2 These parties store and process data under secure, enterprise-grade standards and may operate across multiple international regions.

8.3 All marketing communications include clear options to unsubscribe or opt out of further contact.

9. Trans-border data flows

9.1 Floral Image operates in multiple territories, with subdomains and business operations across multiple regions. Your personal information may be transferred internationally between Floral Image entities, franchisees, franchisors and third-party service providers, which may store or process date in regions outside of the United Kingdom.

9.2 Floral Image ensures that it has taken reasonable safeguards to ensure that the information which it has transferred will not be held, used or disclosed by the recipient of the information inconsistently with the The UK GDPR Principles, supported by the Data Protection Act 2018

10. GDPR notice

10.1 If you are located in the European Union (EU) or the United Kingdom (UK), you may have additional rights under the General Data Protection Regulation (GDPR). These may include the right to: request access to and correction or deletion of your private information; restrict or object to processing of your personal information; withdraw consent to marketing communications at any time; and lodge a complaint with the appropriate supervisory authority. For more information regarding the GDPR, please contact your local provider in your location.

11. Sensitive information

11.1 Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual's racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.

11.2 Sensitive information will be used by Floral Image only for the primary purpose for which it was obtained; for a secondary purpose that is directly related to the primary purpose; with your explicit consent; or where required or authorised by law.

12. Complaints

12.1 As a valuable customer, if you have any complaints in relation to this Privacy Policy or privacy practice, please feel free to contact your local service provide, with the contact details specified on the website.

12.2 A complaint must be made in writing and should identify whether it is about:

(a) the collection of personal information;

(b) the use of personal information;

(c) the disclosure of personal information;

(d) the security or storage of personal information;

(e) the accuracy of personal information;

(f) a refusal to give complaint access to or find out about their personal information; or

(g) a refusal to change or delete personal information.

12.3 Floral Image values your opinions and takes complaints very seriously. Upon receiving written notice of your complaint, Floral Image will respond quickly to advise you of the outcome following its enquiring into the same. If you are dissatisfied with the outcome of your complaint, you will need to try and seek a resolution with Floral Image by outlining your reasons for dissatisfaction. If you are still unable to reach a resolution you can raise a complaint with the Information Commissioner's Office (ICO)

13. Miscellaneous

13.1 No partnership or agency

Nothing contained or implied in this Privacy Policy will create or constitute, or be deemed to create or constitute, a partnership between you and Floral Image. A party must not act, represent or hold itself out as having authority to act as the agent of the other party or in any way bind or commit the other parties to any obligation.

13.2 Governing Law & Jurisdiction

This Privacy Policy is governed by the laws of the United Kingdom. In the event of any dispute arising out of or in connection with this Privacy Policy, you agree that the exclusive venue for resolving any dispute shall be England & Wales.

14. Variation to this privacy policy

14.1 This Privacy Policy is available online via www.floralimage.co.uk and gb.floralimage.com by clicking the Privacy Policy link located at the bottom of the website. Floral Image reserves the right to modify or amend this Privacy Policy at any time and for any reason, without notification.

14.2 Floral Image updates this Privacy Policy from time to time by posting a new version on its website. You shall be taken to agree to the Privacy Policy from the time the new policy is posted on its website.

14.3 This policy was last modified on 17 October 2025.

15. Contact

15.1 Please contact Floral Image if you have any questions regarding this Privacy Policy. Email: info@floralimage.co.uk

15.2 If you are unhappy with the way that Floral Image has responded to you, you have a right to complaint to the Information Commissioner's Office (ICO), the regulator for data protection in the UK. Their address is: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF.